15.14. Managing Ownership of Assets in Looker Studio

When working with Looker Studio, it's essential to understand how to manage the ownership of your reports and data sources. This lesson will address transferring ownership and using a central email account for better organization and control.

Transferring Ownership

Looker Studio reports and data sources have owners, usually the person who created them or was granted ownership. It's possible to transfer ownership within the same Google Workspace organization. For example, you can transfer ownership to another person with the same domain (e.g., "@crock.com"). However, you cannot transfer ownership to a standard user using Gmail or someone in another organization.

Managing Ownership with a Central Email Account

To better manage ownership and access, consider using a central email account within your Google Workspace organization. This approach involves creating a central email address, such as "data@yourorganization.com" or "owner@yourorganization.com" which everyone in the organization can access and use to create reports and data sources.

After creating the reports and data sources from the central account, grant the necessary permissions to other users within the organization. This way, the central email account maintains ownership of all Looker Studio reports and data sources, while other users can still edit or view them as needed.

This method offers several benefits:

1. It ensures a consistent ownership structure across all your organization's Looker Studio assets.
2. It helps you manage access more efficiently.
3. It prevents issues related to users leaving the organization, as the central account retains ownership of all reports and data sources.

By using a central email account for managing ownership in Looker Studio, you can maintain better organization and control over your reports and data sources, ensuring a more streamlined workflow and easier access management.

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