Chapter 15: Sharing, Tracking, and Management

15.1. Sharing Looker Studio Dashboards

Welcome to this tutorial where we'll dive into the core aspects of sharing, tracking, and management of reports in Looker Studio.

Sharing Your Reports

Your reports are ready, gleaming with insights, just waiting to be shared. Your audience might be clients, team members, or perhaps the world. So what's the best way to share?

We'll consider the various options at your disposal. We'll weigh the pros and cons and help you identify the most effective sharing strategy for each scenario.

Access Controls

An important facet of sharing is access control. We'll discuss how to restrict the level of access for your viewers and editors. Remember, you have the power to determine how much they can see or edit.

Advanced Features

Looker Studio isn't just about creating reports and sharing them. It goes above and beyond with features such as presentation mode and role-level security. We'll delve into these features and see how they can save you considerable time and effort, based on the specifics of each case.

Tracking and Auditing

It's crucial to understand the usage of your reports. Who's viewing them? How often? Are they even being used? You can keep track of all these factors in Looker Studio.

But wait, there's more. You can also audit your reports. You can understand who's accessing or editing them, whether anything has been altered. You can even receive alerts about these changes. We'll explore these functions in detail.

Publishing and Versioning

Finally, we'll investigate report publishing settings and version history management. These are especially useful when you're actively working on a report, whether to add new pages, incorporate additional functionalities, or correct any issues.

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